K9 Rural Rangers - Privacy Policy

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 K9 Rural Rangers is a non-profit, volunteer-led team dedicated to helping locate and safely recover missing dogs. We operate independently and rely on community support to carry out our work.

For the purposes of data protection law, K9 Rural Rangers is the data controller responsible for the personal information we collect and use.

Contact Details
Email: k9ruralrangers@gmail.com
Location: North Lincolnshire and surrounding areas

 We may collect and process the following types of personal information:

• Name and contact details (such as phone number and email address)
• Address or location information relating to a missing dog
• Details about the dog (name, description, medical needs, behaviour, microchip status)
• Photographs or videos of the dog
• Information provided by volunteers or supporters
• Donation details (we do not store full payment card information)
• Messages, reports, or other communications sent to us
• Social media usernames or public information when relevant to a search

We only collect information that is necessary to carry out our work or respond to your request.

 We use your information to:

• Respond to reports of missing dogs
• Coordinate search and recovery efforts
• Communicate with dog owners, volunteers, and the public
• Share relevant information to help locate a missing dog
• Provide updates about ongoing searches
• Manage volunteers and supporters
• Process donations or equipment contributions
• Improve our services and operations
• Comply with legal obligations

 In order to help locate missing dogs, we may share relevant information with:

• Volunteers and partner animal search teams
• Veterinary practices or animal welfare organisations
• Local authorities or emergency services when necessary
• Landowners or businesses involved in search operations
• Members of the public through social media posts or missing dog alerts

We will only share information that is necessary to assist with the safe recovery of a dog.

Where appropriate, sensitive location details (such as trap sites or sightings) may be withheld from public posts to protect the safety of the dog.

We process personal information under the following lawful bases:

• Legitimate interests – to help locate and recover missing dogs
• Consent – when you provide information voluntarily
• Legal obligation – when required to comply with applicable laws

 We take reasonable steps to keep your information secure. This may include:

• Secure password-protected devices and accounts
• Restricted access to personal information
• Use of trusted platforms and services
• Regular review of stored information

We retain personal information only for as long as necessary to carry out our work or meet legal requirements.

 Under UK data protection law, you have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your information where appropriate
• Object to how your information is used
• Request restriction of processing
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details above.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data has been handled improperly.

 Cookies and Website Data

Our website may use cookies or similar technologies to improve user experience and understand how the site is used. These cookies do not identify individuals personally unless information is voluntarily provided.

You can control or disable cookies through your browser settings.

 We may use trusted third-party services to help operate our organisation, such as:

• Form providers (for reporting missing dogs or volunteering)
• Donation platforms
• Email or messaging services
• Social media platforms
• Website hosting providers

These providers have their own privacy policies and are responsible for how they process data on their platforms.

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. The most recent version will always be available on our website. 

Last updated: 22 March 2026
This policy applies to the website www.k9ruralrangers.org.uk and all services operated by K9 Rural Rangers. 

 K9 Rural Rangers services and reporting forms are intended for use by individuals aged 16 years and over. We do not knowingly collect personal information from children under the age of 16.

If we become aware that a report or personal information has been submitted by a child under 16, we will take steps to remove that information from our records as soon as reasonably possible.

If you believe that a child has submitted information to K9 Rural Rangers, please contact us immediately so that we can investigate and remove the data where appropriate.

Contact Us Regarding Children’s Data

K9 Rural Rangers
Email: k9ruralrangers@gmail.com